Home Big Data 6 Advantages of Knowledge-Pushed Challenge Portfolio Administration (PPM) Software program

6 Advantages of Knowledge-Pushed Challenge Portfolio Administration (PPM) Software program

6 Advantages of Knowledge-Pushed Challenge Portfolio Administration (PPM) Software program


Thirty years in the past, companies had been beginning to acknowledge that information was the longer term. Nevertheless, they by no means imagined that huge information know-how would have the impression that we now have witnessed in recent times.

Extra corporations are utilizing huge information to drive enterprise selections than ever earlier than. Nevertheless, many corporations nonetheless neglect to have formal information methods in place. The NewVantage Companions 2022 Govt Survey confirmed that solely 53% of corporations have official information methods and lots of of them don’t leverage the precise know-how to ship on them.

One of many issues that it is advisable do if you wish to create a profitable information technique is spend money on the precise software program. There are a variety of software program purposes that may assist corporations make higher data-driven selections.

Huge Knowledge Has Led to Main Advances in Portfolio Administration Software program

Companies thrive once they ship each undertaking efficiently, but it surely’s not as simple because it sounds. When there’s a complete portfolio to observe, diligently checking each undertaking metric is extremely difficult, which makes it tough for data-driven corporations to ship on their objectives.

Program and undertaking managers have to standardize the method and centralize all their reporting and process administration mechanisms. That’s the place undertaking portfolio administration (PPM) software program is available in. It lays the inspiration for worthwhile and strategically aligned undertaking execution. Let’s dive into the six most important advantages of PPM software program for your online business.

1. Alignment with general enterprise technique

Each agency’s final mission is to generate income and ship worth in the long run. To perform this, they should concentrate on their short-term objectives. And to do this, undertaking managers want to make sure their tasks align with the corporate’s enterprise technique and targets. PPM software program delivers a holistic view of all tasks, making it simpler to prioritize and allocate assets in keeping with the corporate’s general objectives. This is likely one of the many ways in which huge information helps companies meet their objectives.

Let’s take into account a tech startup, “FutureFit,” specializing in growing progressive cell purposes. Their enterprise technique entails launching a cutting-edge health app within the subsequent six months to seize the quickly rising wellness market. The tech startup operates on an Agile methodology, with a number of groups engaged on varied facets of the applying.

With out a centralized overview, aligning all these groups with the enterprise technique can develop into a herculean process. Right here’s the place the PPM software program turns into essential. It permits the undertaking supervisor to enter the enterprise technique for launching the health utility inside the specified timeline. It then offers visibility to all Agile groups on the precedence duties, serving to them perceive how their efforts contribute to the general aim.

2. A methodical strategy to every undertaking

Whereas undertaking administration instruments are prevalent throughout practically each business, solely 61% of companies say they use a selected methodology to handle their tasks. PPM software program permits undertaking managers to standardize the method throughout all tasks inside a portfolio. It offers templates and configurable workflows for every undertaking, making certain each process follows a scientific strategy. In flip, this reduces errors, improves collaboration, and drives effectivity.

3. Optimum useful resource administration

The fact is that assets — be it manpower, time, or funds — are at all times restricted. Mismanagement causes undertaking delays, price overruns, and lowered productiveness.

Let’s take into account a situation: FitFuture, the identical tech startup we talked about earlier, is engaged on a brand new characteristic launch. They’ve a number of groups engaged on completely different modules, and every staff requires a various set of assets. With out a PPM system in place, manually monitoring who’s doing what can shortly develop into chaotic and time-consuming.

PPM software program involves the rescue by providing a centralized view of all assets and the way they’re being utilized. The undertaking supervisor can shortly look on the software program and see that John, a front-end developer, is at the moment overbooked, whereas Emily, a back-end developer, is underutilized. The supervisor can then reallocate duties to steadiness the workload and enhance productiveness.

The PPM software additionally offers very important info on useful resource price and availability. If CloudTech desires to rent a brand new developer for a particular module, they’ll simply verify the finances allocation and the standing of different assets within the undertaking. This manner, knowledgeable selections will be made to stop overspending and guarantee seamless undertaking execution.

4. Knowledge-driven threat administration

Dangers are an inevitable a part of any undertaking. How your agency manages them makes the distinction. PPM software program offers real-time information on undertaking progress, permitting undertaking managers to determine potential dangers and take essential actions.

With out a enterprise administration system like PPM, data-oriented threat administration procedures could be unimaginable.

5. Larger productiveness via staff collaboration

Distant work is changing into extra prevalent than ever, and cloud-based instruments are important for distant groups. PPM software program offers varied options to facilitate staff communication and collaboration, resulting in enhanced productiveness.

  • It gives a centralized platform to retailer all project-related communications, eliminating scattered e-mail chains or a number of discussion groups.
  • PPM software program permits for real-time monitoring of duties, making it simpler to observe progress and keep away from delays.
  • It offers a single supply of reality for undertaking info, lowering confusion arising from a number of variations of paperwork.

Most PPM software program integrates together with your collaboration software program as effectively. A Slack, MS Groups, or Zoom integration helps groups keep linked and talk successfully, regardless of the place they’re.

6. A number of process administration choices

Your group in all probability runs several types of tasks, which implies you’ll want completely different kinds of process administration. PPM software program helps each conventional and Agile methodologies, making certain that every one tasks inside a portfolio are managed effectively.

  • For groups utilizing the Waterfall methodology, PPM software program offers a Gantt chart view to trace undertaking duties and timelines.
  • For Agile groups, Kanban boards visualize process progress and determine any bottlenecks within the workflow.
  • Calendar and timeline views give undertaking managers and staff members a chook’s-eye view of the entire undertaking or company-wide duties.

You’ll even have modules to handle undertaking portfolios, packages, and particular person duties individually. This flexibility permits groups to work in a fashion that most closely fits their undertaking sort, making certain optimum effectivity.


PPM software program isn’t just one other software in your group; it’s a strategic, ROI-driven funding. It empowers corporations to enhance undertaking administration processes, optimize useful resource utilization, mitigate dangers, improve collaboration, and in the end obtain enterprise success. With the precise PPM software program in place, organizations can streamline undertaking execution and concentrate on delivering high quality services and products to their prospects.


Supply hyperlink


Please enter your comment!
Please enter your name here